Satisfactory Academic Progress Policy

All students at East-West University must meet the University’s standards for Satisfactory Academic Progress (SAP). The following policy (effective Fa-16 quarter) applies to all undergraduate students, regardless of programs, in the completion of all coursework up to and including the bachelor’s degree at the University. Students are expected to adhere to the guidelines of SAP for both Grade Maintenance (Qualitative) and Timely Completion (Quantitative). Students work closely with their advisor to maintain good academic standing.

Section 1: Measurement of grade Maintenance

To achieve satisfactory academic progress for Grade Maintenance, the student must achieve a cumulative C (2.0) grade point average (GPA) at the end of every quarter. When the student’s cumulative GPA falls below 2.0, the student is placed on Academic/Financial Aid Warning or Academic Dismissal status by the Academic Progress Committee.

  1. An Academic/Financial Aid Warning period is an 11 week quarter. During the warning period, the student is eligible for financial aid.
  2. At the end of the Warning period, if the student is not making Satisfactory Academic Progress, all financial aid will be terminated and the student is subject to Academic Dismissal. The student has the opportunity to continue enrollment only if the Academic Progress Committee accepts his/her appeal based on mitigating circumstances. (See Appeal Process)
  3. After a successful appeal, the student will be placed on Academic/Financial Aid Probation for the subsequent quarter. An Academic Plan will be provided to the student by an appropriate advisor (depending on the major) which includes the completion rate by quarter and the required GPA. If the student is meeting the requirements of the Academic Plan, financial aid eligibility will continue.
  4. The student’s progress in meeting the progress requirements of the Academic Plan will be evaluated every quarter.

Section 2: Measurement of timely completion

Credit evaluation for measurement of Timely Completion is calculated as follows:

Grades of A, B, C, or D are earned credits for completion in a timely manner. Grades of F, W, or I are considered hours attempted, but no credit is earned. Developmental courses grades of A, B, C, or D are considered to be earned credit for completion in a timely manner. Incomplete grades are not earned credit until a passing grade is posted. An Incomplete grade will revert to an F if the work is not completed by the end of the following quarter. Repeated classes are considered hours attempted in all quarters, but are earned credit in the quarter the highest passing grade is posted.

To achieve Satisfactory Academic Progress for Timely Completion, the student must complete 2/3rd of the cumulative hours attempted. Timely completion is audited quarterly. When a student is not in good standing for Timely Completion, the Academic Progress Committee will implement Academic/Financial Aid Warning or Academic Dismissal status.

  1. An Academic/Financial Aid Warning period is an 11 week quarter. During the warning period, the student is eligible for financial aid.
  2. At the end of the Warning period, if the student is not making Satisfactory Academic Progress, all financial aid will be terminated and the student is subjected to Academic Dismissal. The student has the opportunity to continue enrollment only if the Academic Progress Committee accepts his/her appeal based on mitigating circumstances. (See Appeal Process)
  3. After a successful appeal, the student will be placed on Academic/Financial Aid Probation for the subsequent quarter. An Academic Plan will be provided to the student by an appropriate advisor (depending on the major) which includes the completion rate by quarter and the required GPA. If the student is meeting the requirements of the Academic Plan, Financial Aid eligibility will continue.
  4. The student’s progress in meeting the timely completion requirement of the Academic Plan will be evaluated every quarter.
  5. The maximum hours attempted cannot exceed 150% of the hours stated in the catalogue for program completion, or Academic Dismissal may result. East-West University requires a minimum of 92 credit hours for associate and 180 hours for bachelor’s degree completion. Hence, the attempted hours cannot exceed more than 138 or 270 hours for associate or bachelor’s degree respectively.
  6. Grades from accepted transfer coursework are not included in the East-West University grade point average. Accepted transfer coursework is included in a student’s calculation of completion rate and maximum time frame. Transfer credits are considered as hours attempted and hours earned.

Appeal Process

When mitigating circumstances (illness, injury, or life change) interfere with Satisfactory Academic Progress, the student shall have the opportunity to appeal. The appeal must include why he/she failed to make Satisfactory Academic Progress, and what has changed that will allow the student to achieve Satisfactory Academic Progress. The Academic Progress Committee will implement Academic Probation, Academic Timely Probation, or Academic Dismissal status taking into consideration eligibility for enrollment and the student’s probability for success in the program. If the Committee approves the appeal, the student must follow an Academic Plan to ensure future success.

The student will be on Academic Probation for one quarter only. If the Academic Plan is being followed successfully, the Academic Probation will continue. The student is eligible for financial aid for each quarter that Academic Probation is extended. If the student does not meet the requirements of the Academic Plan, the student will be Academically Dismissed.

Students who have been Academically Dismissed are ineligible to appeal their academic standing and must follow the Readmission after Dismissal process.

Readmission after dismissal

Students who do not complete an appeal or whose appeal is denied must sit out from East-West University for at least three consecutive quarters. During this time, the student must attend another college or university and demonstrate academic progress at that institution for at least three consecutive quarters prior to applying for readmission at East-West University. Students interested in readmission should speak with the Counseling and Student Affairs Office.

Academic Probation after Readmission a readmitted student will be placed on Academic Probation. Student must meet Satisfactory Academic Progress after the probationary term or meet the conditions of the Academic Plan while on Academic Probation after Readmission. Student will be dismissed permanently if he/she does not satisfy one of the requirements.